{"id":16573,"date":"2023-08-30T13:48:59","date_gmt":"2023-08-30T12:48:59","guid":{"rendered":"https:\/\/www.aluminati.net\/?p=16573"},"modified":"2023-08-30T13:48:59","modified_gmt":"2023-08-30T12:48:59","slug":"a-comprehensive-look-at-the-importance-of-data-management","status":"publish","type":"post","link":"https:\/\/www.aluminati.net\/a-comprehensive-look-at-the-importance-of-data-management\/","title":{"rendered":"A Comprehensive Look At The Importance Of Data Management"},"content":{"rendered":"<p><div class=\"fusion-fullwidth fullwidth-box fusion-builder-row-1 fusion-flex-container has-pattern-background has-mask-background nonhundred-percent-fullwidth non-hundred-percent-height-scrolling\" style=\"--awb-border-radius-top-left:0px;--awb-border-radius-top-right:0px;--awb-border-radius-bottom-right:0px;--awb-border-radius-bottom-left:0px;\" ><div class=\"fusion-builder-row fusion-row fusion-flex-align-items-flex-start\" style=\"max-width:1216.8px;margin-left: calc(-4% \/ 2 );margin-right: calc(-4% \/ 2 );\"><div class=\"fusion-layout-column fusion_builder_column fusion-builder-column-0 fusion_builder_column_1_1 1_1 fusion-flex-column\" style=\"--awb-bg-size:cover;--awb-width-large:100%;--awb-margin-top-large:0px;--awb-spacing-right-large:1.92%;--awb-margin-bottom-large:20px;--awb-spacing-left-large:1.92%;--awb-width-medium:100%;--awb-order-medium:0;--awb-spacing-right-medium:1.92%;--awb-spacing-left-medium:1.92%;--awb-width-small:100%;--awb-order-small:0;--awb-spacing-right-small:1.92%;--awb-spacing-left-small:1.92%;\"><div class=\"fusion-column-wrapper fusion-column-has-shadow fusion-flex-justify-content-flex-start fusion-content-layout-column\"><div class=\"fusion-text fusion-text-1\"><h3><\/h3>\n<h3><span style=\"font-weight: 400;\">When it comes to managing your alumni network, never underestimate the importance of data management.\u00a0<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Data management is all about understanding data and using it wisely. When done properly, you can gain far deeper insights into your alumni. This is essential for enhancing decision-making processes, developing a stronger <\/span><a href=\"https:\/\/www.aluminati.net\/alumni-engagement-strategic-plan\/\"><span style=\"font-weight: 400;\">alumni engagement strategy<\/span><\/a><span style=\"font-weight: 400;\">, and improving the connection alumni have with your organization.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In this guide, we\u2019ll unpack what data management is, the importance of data management, and how you can manage data in your alumni community.\u00a0<\/span><\/p>\n<\/div><\/div><\/div><\/div><\/div><div class=\"fusion-fullwidth fullwidth-box fusion-builder-row-2 fusion-flex-container has-pattern-background has-mask-background nonhundred-percent-fullwidth non-hundred-percent-height-scrolling\" style=\"--awb-border-radius-top-left:0px;--awb-border-radius-top-right:0px;--awb-border-radius-bottom-right:0px;--awb-border-radius-bottom-left:0px;\" ><div class=\"fusion-builder-row fusion-row fusion-flex-align-items-flex-start\" style=\"max-width:1216.8px;margin-left: calc(-4% \/ 2 );margin-right: calc(-4% \/ 2 );\"><div class=\"fusion-layout-column fusion_builder_column fusion-builder-column-1 fusion_builder_column_1_1 1_1 fusion-flex-column\" style=\"--awb-bg-size:cover;--awb-width-large:100%;--awb-margin-top-large:0px;--awb-spacing-right-large:1.92%;--awb-margin-bottom-large:20px;--awb-spacing-left-large:1.92%;--awb-width-medium:100%;--awb-order-medium:0;--awb-spacing-right-medium:1.92%;--awb-spacing-left-medium:1.92%;--awb-width-small:100%;--awb-order-small:0;--awb-spacing-right-small:1.92%;--awb-spacing-left-small:1.92%;\"><div class=\"fusion-column-wrapper fusion-column-has-shadow fusion-flex-justify-content-flex-start fusion-content-layout-column\"><style>@import url(https:\/\/fonts.bunny.net\/css?family=ibm-plex-sans:400,600);<\/style>\n<style>\n #_form_5_ { font-size:14px; 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remove_tooltip(elem) : false;\n    if (elem.type != 'checkbox') elem.className = elem.className.replace(\/ ?_has_error ?\/g, '');\n    if (elem.getAttribute('required') !== null) {\n      if (elem.type == 'radio' || (elem.type == 'checkbox' && \/any\/.test(elem.className))) {\n        var elems = form_to_submit.elements[elem.name];\n        if (!(elems instanceof NodeList || elems instanceof HTMLCollection) || elems.length <= 1) {\n          no_error = elem.checked;\n        }\n        else {\n          no_error = false;\n          for (var i = 0; i < elems.length; i++) {\n            if (elems[i].checked) no_error = true;\n          }\n        }\n        if (!no_error) {\n          tooltip = create_tooltip(elem, \"Please select an option.\");\n        }\n      } else if (elem.type =='checkbox') {\n        var elems = form_to_submit.elements[elem.name], found = false, err = [];\n        no_error = true;\n        for (var i = 0; i < elems.length; i++) {\n          if (elems[i].getAttribute('required') === null) continue;\n          if (!found && elems[i] !== elem) return true;\n          found = true;\n          elems[i].className = elems[i].className.replace(\/ ?_has_error ?\/g, '');\n          if (!elems[i].checked) {\n            no_error = false;\n            elems[i].className = elems[i].className + ' _has_error';\n            err.push(\"Checking %s is required\".replace(\"%s\", elems[i].value));\n          }\n        }\n        if (!no_error) {\n          tooltip = create_tooltip(elem, err.join('<br\/>'));\n        }\n      } else if (elem.tagName == 'SELECT') {\n        var selected = true;\n        if (elem.multiple) {\n          selected = false;\n          for (var i = 0; i < elem.options.length; i++) {\n            if (elem.options[i].selected) {\n              selected = true;\n              break;\n            }\n          }\n        } else {\n          for (var i = 0; i < elem.options.length; i++) {\n            if (elem.options[i].selected && (!elem.options[i].value || (elem.options[i].value.match(\/\\n\/g)))) {\n              selected = false;\n            }\n          }\n        }\n        if (!selected) {\n          elem.className = elem.className + ' _has_error';\n          no_error = false;\n          tooltip = create_tooltip(elem, \"Please select an option.\");\n        }\n      } else if (value === undefined || value === null || value === '') {\n        elem.className = elem.className + ' _has_error';\n        no_error = false;\n        tooltip = create_tooltip(elem, \"This field is required.\");\n      }\n    }\n    if (no_error && (elem.id == 'field[]' || elem.id == 'ca[11][v]')) {\n      if (elem.className.includes('phone-input-error')) {\n        elem.className = elem.className + ' _has_error';\n        no_error = false;\n      }\n    }\n    if (no_error && elem.name == 'email') {\n      if (!value.match(\/^[\\+_a-z0-9-'&=]+(\\.[\\+_a-z0-9-']+)*@[a-z0-9-]+(\\.[a-z0-9-]+)*(\\.[a-z]{2,})$\/i)) {\n        elem.className = elem.className + ' _has_error';\n        no_error = false;\n        tooltip = create_tooltip(elem, \"Enter a valid email address.\");\n      }\n    }\n    if (no_error && \/date_field\/.test(elem.className)) {\n      if (!value.match(\/^\\d\\d\\d\\d-\\d\\d-\\d\\d$\/)) {\n        elem.className = elem.className + ' _has_error';\n        no_error = false;\n        tooltip = create_tooltip(elem, \"Enter a valid date.\");\n      }\n    }\n    tooltip ? 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err.parentNode.removeChild(err) : false;\n      _load_script('https:\/\/aluminati.activehosted.com\/proc.php?' + serialized + '&jsonp=true', null, true);\n    }\n    return false;\n  };\n  addEvent(form_to_submit, 'submit', form_submit);\n})();\n\n<\/script><\/div><\/div><\/div><\/div><div class=\"fusion-fullwidth fullwidth-box fusion-builder-row-3 fusion-flex-container has-pattern-background has-mask-background nonhundred-percent-fullwidth non-hundred-percent-height-scrolling\" style=\"--awb-border-radius-top-left:0px;--awb-border-radius-top-right:0px;--awb-border-radius-bottom-right:0px;--awb-border-radius-bottom-left:0px;\" ><div class=\"fusion-builder-row fusion-row fusion-flex-align-items-flex-start\" style=\"max-width:1216.8px;margin-left: calc(-4% \/ 2 );margin-right: calc(-4% \/ 2 );\"><div class=\"fusion-layout-column fusion_builder_column fusion-builder-column-2 fusion_builder_column_1_1 1_1 fusion-flex-column\" style=\"--awb-bg-size:cover;--awb-width-large:100%;--awb-margin-top-large:0px;--awb-spacing-right-large:1.92%;--awb-margin-bottom-large:20px;--awb-spacing-left-large:1.92%;--awb-width-medium:100%;--awb-order-medium:0;--awb-spacing-right-medium:1.92%;--awb-spacing-left-medium:1.92%;--awb-width-small:100%;--awb-order-small:0;--awb-spacing-right-small:1.92%;--awb-spacing-left-small:1.92%;\"><div class=\"fusion-column-wrapper fusion-column-has-shadow fusion-flex-justify-content-flex-start fusion-content-layout-column\"><div class=\"fusion-text fusion-text-2\"><h2><\/h2>\n<h2><span style=\"font-weight: 400;\">What Is Data Management?\u00a0<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Data management is a broad term that refers to organizing, storing, securing, and using data in an organization. The aim is to use data in a way that maximizes efficiency, makes analysis easy, and boosts any decision-making process.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Businesses have large volumes of data that they\u2019re able to access and manage. Effective data management involves handling this data throughout its lifecycle, from the moment it\u2019s created until the organization has no more use for it and responsibly discards it.<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In terms of managing an alumni network, data management is a key process. It helps you better understand your alumni, make smarter decisions, and improve alumni engagement.<\/span><\/p>\n<p><img decoding=\"async\" class=\"aligncenter size-full wp-image-16574\" src=\"https:\/\/www.aluminati.net\/wp-content\/uploads\/2023\/08\/markus-spiske-hvSr_CVecVI-unsplash.jpg\" alt=\"\" width=\"640\" height=\"427\" srcset=\"https:\/\/www.aluminati.net\/wp-content\/uploads\/2023\/08\/markus-spiske-hvSr_CVecVI-unsplash-200x133.jpg 200w, https:\/\/www.aluminati.net\/wp-content\/uploads\/2023\/08\/markus-spiske-hvSr_CVecVI-unsplash-300x200.jpg 300w, https:\/\/www.aluminati.net\/wp-content\/uploads\/2023\/08\/markus-spiske-hvSr_CVecVI-unsplash-400x267.jpg 400w, https:\/\/www.aluminati.net\/wp-content\/uploads\/2023\/08\/markus-spiske-hvSr_CVecVI-unsplash-600x400.jpg 600w, https:\/\/www.aluminati.net\/wp-content\/uploads\/2023\/08\/markus-spiske-hvSr_CVecVI-unsplash.jpg 640w\" sizes=\"(max-width: 640px) 100vw, 640px\" \/><\/p>\n<h2><span style=\"font-weight: 400;\">The Importance Of Data Management\u00a0<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Data management has become an essential process for any kind of organization. While the importance of data management can vary depending on each use case, here are some of the main reasons why properly managing data is so important.\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Informed Decision-Making\u00a0<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Data management helps businesses make more informed, data-driven decisions. By organizing and analyzing data, you can gain valuable insights into aspects like your business operations, employees, customers, and alumni. This will result in better strategies and business outcomes.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Using data to guide decision-making prevents you from taking shots in the dark. Instead, you can back up any of your decisions with data, helping you achieve more accurate outcomes every time.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Enhanced Productivity\u00a0<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Efficient data management can streamline various business processes, saving time and resources.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">By using well-organized data systems, you can access information easily. This can improve productivity across different areas of key operations.\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Improved Customer Experience\u00a0<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Proper data management also helps businesses understand customer preferences and behaviors better. This will enable you to tailor products and services to meet customer needs effectively &#8211; which results in better customer satisfaction and loyalty.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The same idea applies from an alumni engagement perspective. Using data gives you greater insights into your alumni network and their behaviors, which is important for keeping them engaged with your company.\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Enhanced Regulatory Compliance\u00a0<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Companies are obliged to follow various <\/span><a href=\"https:\/\/www.forbes.com\/sites\/conormurray\/2023\/04\/21\/us-data-privacy-protection-laws-a-comprehensive-guide\/\"><span style=\"font-weight: 400;\">data protection and privacy regulations<\/span><\/a><span style=\"font-weight: 400;\">.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Implementing a solid data management system helps you meet and stay compliant with these regulations, which is essential for running a successful empire.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This minimizes any legal risks and makes sure your business is operating at maximum efficiency.\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Decreases Risk\u00a0<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Data management can play a big role in risk management.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Data provides insights into potential risks and vulnerabilities that your organization faces. With the right data systems in place, you can identify and address these issues proactively and more efficiently &#8211; reducing the impact of said risks.\u00a0<\/span><\/p>\n<p><img decoding=\"async\" class=\"aligncenter size-full wp-image-16575\" src=\"https:\/\/www.aluminati.net\/wp-content\/uploads\/2023\/08\/markus-winkler-IrRbSND5EUc-unsplash.jpg\" alt=\"\" width=\"640\" height=\"427\" srcset=\"https:\/\/www.aluminati.net\/wp-content\/uploads\/2023\/08\/markus-winkler-IrRbSND5EUc-unsplash-200x133.jpg 200w, https:\/\/www.aluminati.net\/wp-content\/uploads\/2023\/08\/markus-winkler-IrRbSND5EUc-unsplash-300x200.jpg 300w, https:\/\/www.aluminati.net\/wp-content\/uploads\/2023\/08\/markus-winkler-IrRbSND5EUc-unsplash-400x267.jpg 400w, https:\/\/www.aluminati.net\/wp-content\/uploads\/2023\/08\/markus-winkler-IrRbSND5EUc-unsplash-600x400.jpg 600w, https:\/\/www.aluminati.net\/wp-content\/uploads\/2023\/08\/markus-winkler-IrRbSND5EUc-unsplash.jpg 640w\" sizes=\"(max-width: 640px) 100vw, 640px\" \/><\/p>\n<h2><span style=\"font-weight: 400;\">Best Practices For Corporate Alumni Network Data Management\u00a0<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Now that we understand the importance of data management, let\u2019s explore how you can apply effective data management to your corporate alumni network.\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Implement Data Segmentation\u00a0<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">One of the most effective data management strategies is to segment your alumni data. This helps you create different groups of alumni, based on pre-set conditions.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">For example, you can set categories like department, job role, or location to help you classify alumni data. This gives you a far greater understanding of your different alumni segments.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">By classifying and segmenting alumni data, you also improve personalization efforts with your alumni. This plays a major role in boosting alumni engagement.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Use A Centralized Database\u00a0<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">It all starts with a solid <\/span><a href=\"https:\/\/www.aluminati.net\/alumni-database\/\"><span style=\"font-weight: 400;\">database<\/span><\/a><span style=\"font-weight: 400;\"> in place for the importance of data management to take effect.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Create a secure, centralized database where you can store alumni information. It\u2019s important to regularly update and back up this database to keep alumni information safe and up-to-date.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">As mentioned above, you\u2019ll also want this database to have segmentation abilities.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Focus On Data Privacy And Consent\u00a0<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">A key step in data management is gaining consent from alumni regarding their data usage. Make sure that you adhere to relevant data privacy regulations and that your alumni understand how their data is being used.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">You\u2019ll also want to implement strict access controls to your alumni network so that only authorized users can access alumni data.\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Track Engagement\u00a0<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">One of the key advantages of data management is that you can use data to understand your audience\u2019s behavior. This involves monitoring data with the right tools and metrics to help you understand and improve alumni engagement.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Use tools to track alumni engagement in your network. Monitor metrics like event attendance, email engagement, and other forms of interaction to understand how effective your alumni engagement strategy is.\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Implement Strategic Communication With Alumni\u00a0<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">In order to keep your alumni network engaged, you need to have a solid communication strategy in place. Consistent and strategic communication is paramount to keeping alumni informed about your company, news, events, and opportunities.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The best way to do this is to use data to personalize communications and make them more relevant. Instead of simply blasting messages across your entire alumni network, communicate with alumni in a way that best appeals to them.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This will keep alumni more interested in your communications and organization overall.\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Invest In Data Security\u00a0<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Invest in effective cybersecurity measures to protect your alumni data. This could be for protection against unauthorized access, data breaches, and other types of cyber threats.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">As technology is constantly evolving, it&#8217;s important that you continually update and monitor your security efforts.<\/span><span style=\"font-weight: 400;\">\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Gather Data From Alumni\u00a0<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">While much of data management comes from information you collect through alumni activities, you can also proactively gather data from alumni.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">For example, holding <\/span><a href=\"https:\/\/www.aluminati.net\/best-exit-interview-questions\/\"><span style=\"font-weight: 400;\">exit interviews<\/span><\/a><span style=\"font-weight: 400;\"> with all leaving employees can help you gather important information from them to guide your employee and alumni engagement strategies.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Keep in touch with alumni and don&#8217;t be afraid to ask them for feedback and information when you need it. This will help your organization gather important information over time, which will improve your data management efforts.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">It may also create the perfect opportunity for <\/span><a href=\"https:\/\/www.aluminati.net\/boomerang-employee-interview\/\"><span style=\"font-weight: 400;\">boomerang hires<\/span><\/a><span style=\"font-weight: 400;\">, and <\/span><a href=\"https:\/\/www.aluminati.net\/employee-referral-programs-how-they-can-benefit-your-alumni-network\/\"><span style=\"font-weight: 400;\">referral campaigns<\/span><\/a><span style=\"font-weight: 400;\">.\u00a0<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">Conclusion\u00a0<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Why make the effort to understand the importance of data management in your corporate alumni network?\u00a0<\/span><\/p>\n<h2 class=\"fusion-responsive-typography-calculated\" data-fontsize=\"30\" data-lineheight=\"36px\"><\/h2>\n<p><span style=\"font-weight: 400;\">By using and managing data smarter, you\u2019ll be able to connect with your alumni on a whole new level. You\u2019ll be able to provide far more compelling alumni experiences, which is essential for boosting alumni engagement.<\/span><\/p>\n<h2 class=\"fusion-responsive-typography-calculated\" data-fontsize=\"30\" data-lineheight=\"36px\"><\/h2>\n<p><span style=\"font-weight: 400;\">To get this right, you\u2019ll need to use a powerful alumni engagement platform that holds the right data. With <\/span><a href=\"https:\/\/www.aluminati.net\/\"><span style=\"font-weight: 400;\">Alumniati<\/span><\/a><span style=\"font-weight: 400;\">, you get a robust alumni platform for developing engaging alumni communities. <\/span><a href=\"https:\/\/www.aluminati.net\/request-a-demo\/\"><span style=\"font-weight: 400;\">Book a demo<\/span><\/a><span style=\"font-weight: 400;\"> to see how Alumniati can benefit your organization.\u00a0<\/span><\/p>\n<\/div><\/div><\/div><\/div><\/div><div class=\"fusion-fullwidth fullwidth-box fusion-builder-row-4 fusion-flex-container has-pattern-background has-mask-background hundred-percent-fullwidth non-hundred-percent-height-scrolling\" style=\"--awb-background-position:left 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platform<\/strong><\/span><\/h1>\n<h3><\/h3>\n<p class=\"p3 fusion-responsive-typography-calculated\" data-fontsize=\"22\" data-lineheight=\"34.1px\"><span style=\"color: #ffffff;\"><b>What happens next?<\/b><\/span><\/p>\n<ul class=\"ul1\">\n<li class=\"li3\"><span style=\"color: #ffffff;\"><b>Fill out this simple form<\/b><\/span><\/li>\n<li class=\"li3\"><span style=\"color: #ffffff;\"><b>Our team will quickly get in touch<\/b><\/span><\/li>\n<li class=\"li3\"><span style=\"color: #ffffff;\"><b>Need something else?\u00a0 <span style=\"color: #f2853a;\"><a style=\"color: #f2853a;\" href=\"tel:01638676232\">Give us a quick call<\/a><\/span><\/b><\/span><\/li>\n<\/ul>\n<\/div><div class=\"fusion-text fusion-text-4 fusion-animated\" data-animationType=\"slideInRight\" data-animationDuration=\"0.8\" data-animationOffset=\"top-into-view\"><h3><span style=\"color: #00ccff;\"><strong><em>&#8220;After this demo, it was clear I didn&#8217;t need to look anywhere else.&#8221;\u00a0 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